Call for 2018 Fall Nominations

Nominations are now open for positions on AMAPCEO’s Board of Directors and on three important Committees!  Online nomination forms need to be submitted no later than 12:00 noon ET on Friday, October 26, so if you are interested in nominating yourself, don’t delay! 

Please read the details below for more information.

Nomination Deadline

The deadline by which all Board and Committee nominations must be received by the Chief Returning Officer at the AMAPCEO office is 12:00 noon (ET) on Friday, October 26. Nominations may only be submitted by completing an online form.    

Positions Open for Nomination – Fall 2018

The following positions are open for nomination at this time. A summary of roles and responsibilities of each position appears further below.

Board of Directors

  1. President of AMAPCEO – to be elected by Delegates at the Annual Delegates’ Conference (ADC) scheduled for December 4-6, 2018.
     
  2. Treasurer of AMAPCEO – to be elected by Delegates at the Annual Delegates’ Conference (ADC) scheduled for December 4-6, 2018.
     
  3. Seven (7) District Directors – one Director to be elected by AMAPCEO members from each of six of these Districts (see list further below). Please note that this was originally 6, but there is a byelection due to the College Park District Director accepting a position outside of AMAPCEO.

Note:  All 16 members of the Board are typically elected for 2-year terms, staggered in such a way that the terms of one-half of the Board expire annually. The terms of the Vice-President, Secretary and six District Directors continue for another year, so those positions are not up for nomination at this time.  Incumbents are eligible for re-election.  The term of office begins on January 1, 2019.

Apply for any position (must be signed in to view) 

Districts with Director Elections

The seven Districts whose Director positions are open for nomination this Fall are:

  • Bay Street District
  • College Park District - new!
  • GTA North District
  • Midtown Toronto District
  • Mowat/Hearst District
  • Northern Ontario District
  • Western Ontario District

Apply for any position (must be signed in to view)

ADC Committees

  1. Audit Committee – Three of the five positions on the Audit Committee are open for nomination.
     
  2. Elections and Credentials Committee – Two of the five positions on the Elections and Credentials Committee are open for nomination.
     
  3. Resolutions Committee – All five positions are up for nomination – three to be elected for two-year terms and two to be elected for one-year terms.

Note: Members of AMAPCEO Committees are typically elected for 2-year terms, staggered in such a way that two members are elected one year and three are elected in the next year. (Staggering for the Resolutions Committee, however, is re-starting this year, after a period when all members were elected in the same year.)  Incumbents are eligible for re-election.  The term of office for all committees begins on January 1, 2019.

Apply for any position (must be signed in to view)

Nomination Process

Self-nominations are typical.  Once submitted, nominations are not confidential.  A candidate may withdraw a nomination at any time in the process before a ballot is issued.  Nominations submitted after the nomination deadline will not be accepted for any reason (including technology failure), so candidates are encouraged not to leave it to someone else to submit their nomination form and not to leave submission of the form until the last minute. Candidates are required to electronically ‘sign’ their nomination forms and acknowledge that they will comply with the relevant election campaign rules. 

Nominations for President and Treasurer are required to have the support of five members endorsing the candidate and these names must be listed in the nomination form for later verification by the Elections Committee. 

All candidates are entitled to submit a one-page candidate statement (equivalent to one side of an 8.5” x 11” sheet, in Word or pdf) that can be posted on the AMAPCEO website and shared with voters – in the case of President, Treasurer and ADC Committees, the statement will also be distributed to Delegates with the ADC agenda.  For Director candidates, a link to the statement will also be distributed with an electronic ballot sent to all eligible voters in the District.   

Candidates for Director are also entitled to prepare (using their own resources) a 5-minute video for posting on the AMAPCEO website (to be submitted in one of two file formats – mp4 or .mov). 

Candidates are not required to prepare candidate statements, but are strongly encouraged to do so to enable voters to make informed decisions. All statements (both written and video) are to be submitted to Jennifer Sherwood at nominations@amapceo.on.ca. There are two different deadlines for submitting candidate statements depending on the position, although candidates are encouraged not to wait until the deadline to submit their statements: 

Candidates for District Director must submit both their written statement and their video statement (if they are preparing one) no later than the end of the day on Friday, October 26, 2018. (Please note, however, that nomination forms must be submitted by 12 noon that day.)
Candidates for President, Treasurer and the three ADC committees must submit their written candidate statement no later than the end of the day on Friday, November 2, 2018. (Please note, however, that nomination forms must be in by 12 noon one week earlier, on October 26.) 

Who Can Participate

To participate in the nomination and election process (as a candidate, nominator, endorser or voter), you must be a signed-up member in good standing with a home position in an AMAPCEO bargaining unit.  In addition, to be nominated as a Director, you must have a home position in the District in which you are a candidate for Director.  Those acting in or seconded to an AMAPCEO position but whose home position is outside the bargaining unit are not eligible to participate. 

If you are not sure you have signed an AMAPCEO membership form, please contact the AMAPCEO office (416-595-9000 or 1-888-AMAPCEO or by e-mail at amapceo@amapceo.on.ca).  Deduction of membership dues is not, in and of itself, an indication that you are a member; you must also sign a membership form.  It is not too late to fill out and return a membership form, but it must be received no later than the nomination deadline (12:00 noon ET on October 26) if you want to be added to your District’s voters list in time for the upcoming elections.

We will require a current personal e-mail address for you if you wish to vote in a District election.  If you are already receiving AMAPCEO communications, you do not need to do anything more.  If you are not receiving our communications, please provide us (by October 26) with a personal e-mail address.  Electronic ballots will not be sent to workplace e-mail addresses.

Election Process

If more than one candidate is nominated for President or Treasurer, an election will be held among Delegates at the Annual Delegates’ Conference, scheduled for December 4-6, 2018 in Toronto.  Candidates are entitled to give a 5-minute speech at the conference and to participate in a half-hour question-and-answer session with Delegates. 

If more than one candidate is nominated for a Director position, an on-line election will be held among the members in that District.  Candidates for District Director will also be offered the opportunity to prepare a 5-minute speech and respond to 3 – 5 questions, which the Elections and Credentials Committee will record, with the audio recording posted on the AMAPCEO website for interested voters to listen to.  Candidates will be contacted by the committee with further details. 

For Districts requiring an election, an e-mail will be sent to each eligible voter (on a date to be determined following the close of nominations) containing a link to an on-line ballot. The e-mail will specify a deadline for voting and the results will be posted on the AMAPCEO website.  The electronic voting process is conducted by an independent third-party voting firm, Simply Voting, which has conducted elections for AMAPCEO for a number of years.

If there are more candidates than positions available for the three ADC committees, elections for those bodies will be held among the Delegates.  Candidates for ADC Committees are not entitled to give a speech to Delegates. 

How to Find Your District

All members have been assigned to the geographic District corresponding to the workplace of your home position.  Your District affiliation appears on your Home Page after you log in to the AMAPCEO website.  You may also check here to find the District in which your workplace is located. 

List of Work Locations by District

Roles and Responsibilities of Members of the Board of Directors

The AMAPCEO Board of Directors consists of 16 members:  four executive officers (President, Vice-President, Secretary and Treasurer) and 12 Directors, with one Director elected by and from each of the 12 Districts.  Under the AMAPCEO Constitution, the Board is responsible for managing the affairs of the Union.

President – The President is the chief executive officer of AMAPCEO and the Chair of the Board’s Executive Committee.  Responsibilities include:  Providing leadership to and carrying out the mission of the whole organization; preparing, with the Secretary, the agenda for meetings of the Executive Committee and the Board; and ensuring that all policies and actions approved by the Delegates’ Conference and the Board of Directors are properly implemented.  The President is a member of both the Annual Delegates’ Conference and the Activists and Leaders Forum.  The President’s duties typically require a full-time leave from the incumbent’s home position.

Treasurer – The Treasurer is the chief financial officer of AMAPCEO and oversees financial procedures, receipts and expenditures, reporting regularly to the Board of Directors and the Delegates on financial matters.  The Treasurer is responsible for drafting the draft annual operating budget.  The Treasurer is a member of the Executive Committee and Board; is a member of the Delegates’ Conference and the Activists and Leaders Forum; sits ex officio on the Audit Committee; and chairs the Board’s Finance Committee.  The Treasurer is able to access paid leave (less than full-time) to perform the responsibilities of the position and participate in required meetings.

District Directors –  The 12 Directors have a dual role – as members of the Board of Directors and as chairs of their respective District Executive Committee.  As Directors, they provide oversight and approval of by-laws, policies, budgets and plans; collectively, with the executive officers, they exercise the specific responsibilities and authority given to the Board under the Constitution; and individually, they assume specific leadership responsibilities or portfolios, including chairing the Board, serving on committees, leading projects, representing AMAPCEO at events and other roles that the Board may determine.  All Directors attend meetings of the Activists and Leaders Forum, which meets three times each year.

Each Director also chairs the Executive Committee of his or her District, consisting of all of the elected Delegates from the District. The Executive is required to hold at least four meetings per year, although most District Executives meet more frequently.  In addition, the Director chairs general membership meetings in the District and works closely with a District Vice-Chair (who is elected from and by the District Delegates) and other District officers with the goal of representing District members’ interests and helping to recruit activists and build membership engagement within the District.  

All members of the Board of Directors are expected to attend monthly board meetings held in Toronto. Board members are also automatically Delegates and attend the ADC (scheduled over three days in late November or early December in Toronto). Members are provided with paid leave from their respective workplaces to participate in Board and other meetings and are entitled to claim relevant travel, meal and accommodation expenses under the provisions of the AMAPCEO Expense Reimbursement Policy. 

Apply for any position (must be signed in to view)

Roles and Responsibilities of Members of ADC Committees

Elections and Credentials Committee – The Elections and Credentials Committee (ECC) is intended to operate as an independent, arm’s length, non-partisan body to manage AMAPCEO’s nomination and election process. 

The committee consists of five members who serve a two-year term, with incumbents eligible for re-election.  The terms are staggered, with three members elected one year and two members elected in the alternate year.  Members’ terms begin on January 1 following their election.  The committee elects a Chair and a Vice-Chair and the Chair serves as the Chief Returning Officer for all elections that fall under the jurisdiction of the ECC, including:

  • Election of the four Executive Officers (President, Vice-President, Secretary and Treasurer) at the Annual Delegates’ Conference (or ADC);
  • Election of the 12 District Board Directors;
  • Election of members to all standing and special ADC Committees;
  • Election of all District Delegates;
  • Election of Delegates to represent specific bargaining units;
  • Appointment of Alternate Delegates;
  • Any by-elections required to fill vacancies in any of the above categories.

ECC members are prohibited from being nominated as a member of the Board of Directors during their term of office and members of the Board may not be nominated for, or serve on the ECC, while a member of the Board.  If they are not already Delegates, ECC members will be appointed as Delegates-at-Large to enable them to attend the ADC.  The committee holds at least two meetings a year in person with additional meetings held by teleconference as required.  More information on the role and responsibilities of the ECC can be found in the Elections By-law (By-law 1) and in the Election Guide.

Audit Committee – The Audit Committee is intended to provide an arm’s length, independent review of AMAPCEO’s financial statements, to monitor financial policies and to recommend the appointment of, and liaise with, our external auditing firm.  (The external auditors conduct the annual audit and prepare the audited financial statements for presentation to the Delegates.)

The committee consists of five members elected by the Delegates and members serve two-year terms, staggered so that three members are elected one year and two members are elected in the alternate year.  Incumbents are eligible for re-election.  Members’ terms begin on January 1 following their election.  The committee elects a Chair and a Vice-Chair.  The AMAPCEO Treasurer attends meetings of the Audit Committee in a non-voting resource capacity.  The committee typically holds three or four meetings a year, both in person and by teleconference.  More information on the role and responsibilities of the Audit Committee can be found in By-law 3 (Audit Committee).

Resolutions Committee – The Resolutions Committee is responsible for inviting, reviewing and recommending action on policy resolutions submitted by Delegates and committees for consideration at the Annual Delegates’ Conference (ADC).  Most of the work of the committee occurs in the Fall of each year and at the ADC, requiring one in person meeting and possibly one or two teleconference meetings.

The committee consists of five members elected by the Delegates and members serve two-year terms, staggered so that three members are elected one year and two members are elected in the alternate year.  This year, all five positions are up for nomination, with three to be elected for a two-year term and two to be elected for a one-year term.  Incumbents are eligible for re-election.  Members’ terms begin on January 1 following their election.  The committee elects a Chair and a Vice-Chair.  There are two voting ex officio members who sit on the committee:  the Secretary of AMAPCEO and another Board member selected by the Board. 

More information on the role and responsibilities of the Resolutions Committee can be found in previous committee reports, which include the committee’s terms of reference, found on the Delegates’ and ADC Resource page (that can be accessed on each member’s home page after logging in to the AMAPCEO website).

Apply for any position (must be signed in to view)

Questions?

For further information on the role of the Board of Directors and ADC Committees, please consult the background on AMAPCEO’s governance and representation structure and review AMAPCEO’s Constitution. There is also a comprehensive Election Guide on the website. 

AMAPCEO Election Guide

If you still have questions, however, do not hesitate to contact Jennifer Sherwood, Team Lead, Member Engagement, who serves as staff advisor to the Elections and Credentials Committee, at Extension 2132 (416.595.9000 or 1.888.AMAPCEO) or by e-mail at nominations@amapceo.on.ca

If you wish to communicate directly with members of the Elections and Credentials Committee, please do so by e-mail to:  chiefreturningofficer@amapceo.on.ca. The current members of the committee are: Bryan Card (Chair & Chief Returning Officer), Dane Minns (Vice-Chair) and members Ron Grisbrook, Harold Haynes and Greg Holdsworth

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