Call for District Delegate Nominations - May 2018 Annual Elections

Publish date: Wednesday, May 02, 2018 update

Nominations are invited from AMAPCEO members to fill approximately 135 District Delegate positions in all 12 Districts.    

Nomination Deadline:  Noon (ET), Thursday, May 31, 2018

INTRODUCTION

Based on a membership count as of April 1, 2018, the Elections and Credentials Committee has calculated the number of Delegates to which each of the 12 Districts is entitled, including the total for each Community (formerly known as Chapters) within the five Districts that are sub-divided into Communities. Districts and Communities are entitled to one Delegate for every 50 members-in-good-standing, until reaching a final portion or remainder of less than 50, in which case a final Delegate is ‘earned’ when that final portion of less than 50 consists of at least 25 members. A member-in-good-standing is an employee in an AMAPCEO bargaining unit who has signed a membership form.

Approximately one-half of all Delegate positions are open for nomination each year. The term of Delegates is two years .Terms are staggered so that one-half of the Delegates in each District (and Community) are elected one year and the remaining half are elected in the alternate year. Additional positions may be available each year, however, due to (a) membership growth, resulting in a higher number of Delegates in a District or Community and/or (b) vacancies in which no one was originally elected or in which the incumbent has left office mid-way through a two-year term. The number of open positions in each District or Community may further increase after this call for nominations if any Delegates resign before the nomination deadline, thereby creating additional vacancies (in which case, members in the affected District or Community will be notified).

NOMINATION DEADLINE

The deadline for all nominations is 12:00 noon (ET) on Thursday, May 31, 2018. The nomination form is on-line in format and candidates are strongly encouraged not to wait until the last moment to submit their form nor to rely on someone else to submit the form for them (almost all nominations are self-nominations). The noon deadline is strictly enforced. In fairness to all candidates, forms received after the deadline will not be accepted for any reason, including failure of technology. AMAPCEO will acknowledge receipt of the nomination form after it is submitted.

ELIGIBILITY

To participate in the District Delegate nomination and election process (as candidate, nominator or voter), you must be a signed member in good standing, with a home position in an AMAPCEO bargaining unit and a home position in the District or Community in which you are participating as a candidate, nominator or voter. AMAPCEO members in both the OPS (Ontario Public Service) bargaining unit and the six BPS (Broader Public Sector) bargaining units are eligible to participate in the nomination and election of District Delegates. (In addition, BPS members separately will elect, in June, a Delegate from each BPS unit.)

Election rights flow from your home position. Even if you are seconded to a workplace in another District, you are eligible to be nominated or to vote in the District in which your home position is located. If you are seconded into a position outside the AMAPCEO bargaining unit (e.g., into another bargaining unit or into a management-excluded position), you may participate as a nominator or voter, but you are not eligible to be elected as a Delegate if your secondment outside the bargaining unit extends longer than six months after the election.

Please note that self-nominations are typical.  There is no requirement to be nominated by someone else and you are strongly advised not to rely on someone else to submit your nomination form for you.

If you are not yet a signed member, the deadline for submitting a membership form to be eligible to participate in the election is the same time as the nomination deadline (12:00 noon ET, Thursday, May 31, 2018).  Please note that you need to submit a home or personal e-mail address with your membership form to receive an electronic ballot if an election is required.  AMAPCEO does not send ballots to work e-mail addresses. 

NOMINATION PROCESS

If there are exactly the same number of, or fewer, nominations than open positions in a given Community or District, the nominated candidates are declared elected by acclamation.  If there are more candidates than available positions, an election will be held by on-line ballot.  An e-mail containing a link to the ballot will be sent to eligible voters at their home e-mail address of record during the first two weeks of June.  Voting will remain open for a minimum five-day voting period.  The on-line election is conducted for AMAPCEO by an independent third-party firm, Simply Voting, Inc., that specializes in conducting elections for municipalities and not-for-profit organizations. 

CANDIDATE STATEMENTS

In the event of an election, candidates are entitled to have a one-page candidate statement posted on the website in order to publicize their background and views.  The content of the candidate statement should be no longer than what would fit on one side of a letter-size (8 ½” x 11”) sheet of paper.  You are encouraged to submit your candidate statement (in Word or pdf format) by uploading the document to the AMAPCEO website at the same time you submit your nomination form, although it is possible to upload the statement later.   Alternatively, if you prefer to e-mail your candidate statement, rather than upload it on the website, please send it to nominations@amapceo.on.ca

The deadline for submitting the candidate statement is the same time as the nomination deadline:  12:00 noon ET, Thursday, May 31, 2018.  Candidates who have not submitted statements by the deadline will not be contacted and given an opportunity to submit a statement if an election is required.  

ELECTIONS COMMITTEE

The nomination and election process is centrally supervised by the AMAPCEO Elections and Credentials Committee, an independent body elected by the Annual Delegates’ Conference and consisting of five members:   Bryan Card, Ron Grisbrook, Harold Haynes, Greg Holdsworth, and Dane Minns.  The Committee Chair, Bryan Card, is the Chief Returning Officer for all elections. 

DESCRIPTION OF DELEGATE’S ROLE

Delegates have two main roles:

  • Participating as members of their District Executive Committee, which is chaired by the District Director; and
  • Attending the Annual Delegates’ Conference (ADC) and any special conferences that may be organized from time to time. 

The District Executive Committee is expected to meet at least four times a year – in person where feasible but, in recognition of the fact that AMAPCEO members are dispersed over large distances, meetings are often held with some or all members participating by teleconference.  The Delegates elect from among themselves a District Vice-Chair, who assists the Director in providing leadership to the District and presides at meetings in the Director’s absence.  The Executive also elects additional officer positions (e.g., Secretary, Treasurer) and can strike sub-committees. 

The ADC is typically scheduled to meet over a three-day period in late November or early December each year, in Toronto.  (Although it is rare, special conferences are held occasionally to deal with specific issues.)  The Delegates at the ADC are responsible for:  electing the four Executive Officers (President, Vice-President, Secretary and Treasurer); approving the annual budget, accepting the annual audited financial statements, and appointing the external auditors; authorizing any increases in membership dues; adopting constitutional amendments; and electing fellow Delegates to sit on a number of ADC committees (Audit, Resolutions, Activist Award and Recognition, Elections and Credentials).  Delegates receive paid leave to attend the ADC and, if required, are reimbursed for relevant travel, accommodation and meal expenses.

More information on the role and responsibilities of Delegates can be found in the AMAPCEO Election Guide.

QUESTIONS?

For further information about the nomination and election process, including the role and responsibilities of the positions, please feel free to review:

If you still have questions, however, or if you wish to communicate with the Chief Returning Officer, do not hesitate to contact Jennifer Sherwood, Team Lead, Member Engagement, at the AMAPCEO office:  by e-mail at sherwood@amapceo.on.ca or by phone at extension 2132 at either 416-595-9000 or 1-888-262-7236. 

SUMMARY OF OPEN DELEGATE POSITIONS BY DISTRICT AND COMMUNITY

  • Bay Street – 12
  • College Park – 16
  • Eastern Ontario
    • Durham – 3
    • Kingston – 4
    • Ottawa- 2
    • Peterborough – 3
  • Ferguson/Whitney – 9
  • Frost/Hepburn – 10
  • GTA North
    • Downsview – 6
    • North York – 8
  • Jarvis - 10
  • Midtown Toronto
    • Bloor – 8
    • St. Clair – 3
  • Mowat/Hearst – 13
  • Northern Ontario
    • North Bay -3
    • Sault Ste. Marie – 2
    • Sudbury -  1
    • Thunder Bay – 2
  • University/Toronto South – 10
  • Western Ontario
    • Guelph – 5
    • Halton-Peel – 1
    • Hamilton -1
    • London – 3
    • St. Catharines – 3
    • Windsor - 0

More about AMAPCEO and our Members: Established in 1992, AMAPCEO is a bargaining agent that represents 14,000 professional and supervisory public servants, most of whom work directly for the Government of Ontario in every ministry and in a number of agencies, boards and commissions; in 130 communities throughout Ontario and in eleven cities outside Canada. We also represent employees outside the Ontario Public Service in: the Office of the Provincial Advocate for Children and Youth; Waypoint Mental Health Centre in Penetanguishene; Public Health Ontario; Health Quality Ontario; the Ontario Arts Council and the Office of the French Language Services Commissioner.



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