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Governance & Structure

AMAPCEO operates from the grassroots up.

AMAPCEO members each belong to one of eleven geographic Districts, according to their workplace location. Members participate in the union's governance by electing their District's Director and the Delegates they wish to represent them at the Annual Delegates' Conference (ADC). At the ADC, Delegates consider resolutions and constitutional amendments. They are also responsible for electing the union's Executive (President, Vice-President, Secretary, Treasurer) every year.

The President (who serves as the Chief Executive Officer of the union) and the Vice-President work full-time in the AMAPCEO office on leave from their positions in the bargaining unit. Elections for these two positions are staggered year-to-year to ensure strong representation for our membership.


Our Structure

Governance

Annual Delegates' Conference (ADC)

The Annual Delegates’ Conference, AMAPCEO’s highest governing body, consists of the 15 members of the Board of Directors and elected Delegates from each district. The number of delegates present is determined by the number of members in good standing within the district on a basis of one Delegate for every 50 signed members. Every bargaining unit in the Broader Public Sector (BPS) also elects one Delegate each to the ADC.

The ADC is responsible for electing the Executive Officers, approving the annual budget, setting the level of membership dues, accepting audited financial statements, adopting constitutional amendments, and voting on bargaining priorities. The Conference typically meets once each year in late fall, though multiple meetings are possible in a year.

ADC Committees

Activist Recognition Committee (ARC)

The Activist Recognition Committee (ARC) is responsible for inviting nominations for, and selecting recipients of, awards recognizing achievements by AMAPCEO activists. Most of the work of the Committee occurs in the fall and at the ADC, requiring a number of teleconference meetings and at least one in-person meeting.

The Committee consists of five voting members:

  • three Delegates elected to two-year terms by and from the Delegates, and
  • two Board Directors, selected annually by the Board.

Two of the Delegate positions are elected one year and the third is elected in the alternate year.

Nominations are sought for the open Delegate positions on the Committee following District Delegate elections (allowing new or re-elected Delegates to participate). Members’ terms begin immediately after their election. The Committee typically elects a Chair and a Vice-Chair. 

Audit Committee

The Audit Committee is intended to provide an arm’s length, independent review of AMAPCEO’s financial statements, to monitor financial policies and to recommend the appointment of, and liaise with, our external auditing firm. The external auditors conduct the annual audit and prepare the audited financial statements for presentation to the Delegates.

The Committee consists of five members elected by the Delegates and members serve two-year terms, staggered so that three members are elected one year and two members are elected in the alternate year. Any signed member (in good standing) is eligible to sit on this Committee, except:

  • current members of the Board of Directors, and
  • former members of the Board whose Board membership ended less than twelve months immediately preceding the Delegates’ Conference at which the Audit Committee election is being held.

The Committee elects a Chair and a Vice-Chair. The AMAPCEO Treasurer attends meetings of the Audit Committee in a non-voting resource capacity. The Audit Committee is entitled to meet alone with the external auditors (without the Treasurer or AMAPCEO staff) once each year. The Committee typically holds three or four meetings a year, both in person and by teleconference. More information on the role and responsibilities of the Audit Committee can be found in By-law #3.

Constitutional Review Committee

The Constitutional Review Committee is an ADC committee struck every five years to conduct a formal review of the Constitution, By-laws, and District/Community boundaries.

The next review is expected to be scheduled in 2021, at which time nominations will be sought for this Committee. In the past, the Committee has consisted of five Delegates, although this is subject to change each time the Committee is struck.

Elections & Credentials Committee

The Elections and Credentials Committee (ECC) is intended to operate as an independent, arm’s length, non-partisan body to manage AMAPCEO’s nomination and election process.

The Committee consists of five members whose terms are staggered, with three members elected one year and two members elected in the alternate year. Members’ terms begin on January 1 following their election. Any signed member (in good standing) is eligible to sit on this Committee. The Committee elects a Chair and a Vice-Chair, and the Chair serves as the Chief Returning Officer for all elections that fall under the jurisdiction of the ECC.

ECC members are prohibited from being nominated as a member of the Board of Directors during their term of office and members of the Board may not be nominated for, or serve on the ECC, while a member of the Board. If they are not already Delegates, ECC members will be appointed as Delegates-at-Large to enable them to attend the ADC.

The Committee holds at least two meetings a year in person with additional meetings held by teleconference as required.

Resolutions Committee

The Resolutions Committee is responsible for inviting, reviewing and recommending action on policy resolutions submitted by Delegates and committees for consideration at the Annual Delegates’ Conference (ADC). Most of the work of the Committee occurs in the fall of each year and at the ADC, requiring one in-person meeting and possibly one or two teleconference meetings.

The Committee consists of five members elected by the Delegates and members serve two-year terms, staggered so that three members are elected one year and two members are elected in the alternate year. Any signed member (in good standing) is eligible to sit on this Committee. The Committee elects a Chair and a Vice-Chair. There are two voting ex-officio members who sit on the committee: the Secretary of AMAPCEO and another Board member selected by the Board.

Annual Delegates' Conference & Delegate information (sign-in required) »

Board of Directors

The Board of Directors consists of:

  • eleven District Directors, each directly elected and representing one of AMAPCEO's geographic districts; and
  • four Executive Officers: the President, Vice-President, Secretary, and Treasurer, each elected at the ADC.

The Board is responsible for preparing policies for consideration by the ADC, implementing the decisions of governance bodies, spending funds in accordance with the annual budget, interpreting the AMAPCEO Constitution, and managing the bargaining process for the OPS unit and, generally, for exercising authority not specifically assigned to the Delegates, to whom the Board is accountable for its actions.

Learn more about the Board of Directors »


Constitution, By-laws, Policies & Procedures

The AMAPCEO Constitution and By-laws describe the union’s governance structure, including the authority and responsibilities of governing bodies and elected officials to act on behalf of the organization in representing members.

Constitution

Incorporating all amendments adopted as of November 25, 2020

AMAPCEO By-Laws

Incorporating all amendments as ratified by the Delegates on November 25, 2020

In addition, the Board of Directors has adopted a set of policies and procedures which provide the necessary framework of values and rules for appropriate Board governance.

Board Policies & Procedures »


Elections

Principles and general rules for elections are outlined in AMAPCEO's Constitution, while detailed rules are codified in our Elections By-law.

Nominations and elections at AMAPCEO are overseen by the Elections & Credentials Committee, an independent, arm's length, non-partisan body.

Elections »