The Annual Delegates’ Conference, AMAPCEO’s highest governing body, consists of the 16 members of the Board of Directors and a number of additional elected Delegates from each district. The number of delegates present is determined by the number of members in good standing within the district.
The ADC is responsible for electing the Executive Board of Directors, approving the annual budget, setting the level of membership dues, accepting audited financial statements, adopting constitutional amendments and voting on bargaining priorities. The conference typically meets once each year in late fall, though multiple meetings are possible in a year.
Highlights:
- According to Article 20, the ADC is the “supreme governing body”.
- Consists of approximately 200 Delegates: 16 Board ex officio; remainder elected by members on basis of one Delegate per every 50 signed up members.
- Exclusive authority to elect Board's Executive Officers,
- Exclusive authority to amend the Constitution.
- ADC may amend or reject by-laws or by-law amendments adopted by Council.
- Authority to vote on collective bargaining priorities.
Delegates and ADC Information (sign-in required)
ADC Committees:
Activist Recognition Committee
The Activist Recognition Committee (ARC) is responsible for inviting nominations for, and selecting recipients of, awards recognizing achievements by AMAPCEO activists. Most of the work of the Committee occurs in the fall and at the ADC, requiring a number of teleconference meetings and at least one in-person meeting.
The Committee consists of five voting members:
- three Delegates elected to two-year terms by and from the Delegates, and
- two Board Directors, selected annually by the Board.
Two of the Delegate positions are elected one year and the third is elected in the alternate year.
Nominations are sought for the open Delegate positions on the Committee in the spring, following the District Delegate elections (which enables new or re-elected Delegates to participate). Members’ terms begin immediately after their election. The Committee typically elects a Chair and a Vice-Chair.
Audit Committee
The Audit Committee is intended to provide an arm’s length, independent review of AMAPCEO’s financial statements, to monitor financial policies and to recommend the appointment of, and liaise with, our external auditing firm. (The external auditors conduct the annual audit and prepare the audited financial statements for presentation to the Delegates.)
The Committee consists of five members elected by the Delegates and members serve two-year terms, staggered so that three members are elected one year and two members are elected in the alternate year. Any signed member (in good standing) is eligible to sit on this Committee, except:
- current members of the Board of Directors, and
- former members of the Board whose Board membership ended less than twelve months immediately preceding the Delegates’ Conference at which the Audit Committee election is being held.
The Committee elects a Chair and a Vice-Chair. The AMAPCEO Treasurer attends meetings of the Audit Committee in a non-voting resource capacity. The Audit Committee is entitled to meet alone with the external auditors (without the Treasurer or AMAPCEO staff) once each year. The Committee typically holds three or four meetings a year, both in person and by teleconference. More information on the role and responsibilities of the Audit Committee can be found in By-law #3.
Board Compensation Review Committee
The Board Compensation Review Committee is responsible for reviewing the Board Compensation Policy every five years.
The Committee consists of five Delegates, none of whom can be members of the Board of Directors. The Committee is struck every five years and nominations are sought at that time, with terms expiring at the ADC at which the Committee submits its report, unless the Committee is extended at the ADC.
Constitutional Review Committee
The Constitutional Review Committee is an ADC committee struck every five years to conduct a formal review of the Constitution, By-laws, and District/Community boundaries.
The next review is expected to be scheduled in 2021, at which time nominations will be sought for this Committee. In the past, the Committee has consisted of five Delegates, although this is subject to change each time the Committee is struck.
Elections & Credentials Committee
The Elections and Credentials Committee (ECC) is intended to operate as an independent, arm’s length, non-partisan body to manage AMAPCEO’s nomination and election process.
The Committee consists of five members whose terms are staggered, with three members elected one year and two members elected in the alternate year. Members’ terms begin on January 1 following their election. Any signed member (in good standing) is eligible to sit on this Committee. The Committee elects a Chair and a Vice-Chair, and the Chair serves as the Chief Returning Officer for all elections that fall under the jurisdiction of the ECC.
ECC members are prohibited from being nominated as a member of the Board of Directors during their term of office and members of the Board may not be nominated for, or serve on the ECC, while a member of the Board. If they are not already Delegates, ECC members will be appointed as Delegates-at-Large to enable them to attend the ADC.
The Committee holds at least two meetings a year in person with additional meetings held by teleconference as required.
Resolutions Committee
The Resolutions Committee is responsible for inviting, reviewing and recommending action on policy resolutions submitted by Delegates and committees for consideration at the Annual Delegates’ Conference (ADC). Most of the work of the Committee occurs in the fall of each year and at the ADC, requiring one in-person meeting and possibly one or two teleconference meetings.
The Committee consists of five members elected by the Delegates and members serve two-year terms, staggered so that three members are elected one year and two members are elected in the alternate year. Any signed member (in good standing) is eligible to sit on this Committee. The Committee elects a Chair and a Vice-Chair. There are two voting ex-officio members who sit on the committee: the Secretary of AMAPCEO and another Board member selected by the Board.
