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Board Policies & Procedures

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Board Policies and Procedures

Table of contents

Table of contents

  • Board Purpose and Values Statement
  • Policy Creation, Implementation, and Review
  • Governance Matters
  • Functions/Procedures
  • District Policies
  • Organizational Policies
  • Activist Policies
  • Financial Matters
  • Budgetary Policies
  • Donations and Sponsorships Policies
  • Expense & Delegation of Authority Policies
  • Reserve & Investment Policies
  • Miscellaneous Financial Policies
  • Operational Matters
  • Operational Leadership
  • Operational Authorities & Accountabilities
  • Governance & Operations Linkage
  • Appendices
  • Policy Statements

The AMAPCEO Constitution and By-laws describe the union’s governance structure, including the authority and responsibilities of governing bodies and elected officials to act on behalf of the organization in representing members.

The Board policies and procedures below are current adopted Board policies which provide the necessary framework of values and rules for appropriate Board governance.

Meeting minutes can be found on the Board of Directors page.

Please note the Board Policies and Procedures Manual was recently reorganized and changes are still being reflected here and in the policies themselves.

Jump Menu Anchor: Board Purpose and Values Statement

1. Board Purpose and Values Statement

Purpose
Values
Jump Menu Anchor: Policy Creation, Implementation, and Review

2. Policy Creation, Implementation, and Review

Policy Creation
Policy Implementation
Policy Review Cycle
Jump Menu Anchor: Governance Matters

3. Governance Matters

3A. Board Policies

Fiduciary Responsibility for Directors
Financial Controls
Board and ADC Committee Operation
ADC Constitutional Review Committee - Terms of Reference
Board Committee Principles
Board Activist Recognition Committee - Terms of Reference
Board Compensation Review Committee - Terms of Reference
Board Education Committee - Terms of Reference
Board Equity Committee - Terms of Reference
Board Executive Committee - Terms of Reference
Executive Officers' Duties
Board Finance Committee - Terms of Reference
Board Health, Safety and Wellness Committee - Terms of Reference
Board Workplace Relations - Committee Terms of Reference
Young Workers' Caucus - Terms of Reference
Jump Menu Anchor: Functions/Procedures

Functions/Procedures

Board Meeting Procedures
Board Meeting Agenda
In-Camera Sessions and Meetings
Board External Communications
Board Development
Chairperson's Role
Ontario Pension Board Nominee
Board Leaves
Board Member Orientation
Staff Support
Jump Menu Anchor: District Policies

3B - Operating Policies

District Operating Policy
Equity Committee Operating Policy
Jump Menu Anchor: Organizational Policies

3C - Organizational Policies

Undertaking of Confidentiality
Oath of Office
Board Members' Code of Conduct
Transparency and Accountability Policy
Risk Management
Protection of Members' Privacy
Delegates-at-Large
Delegates' Conference Observers
Delegate Education
Membership Growth and Organizing
Member Conference, Workshop, Convention, or Training Reporting
Acknowledgement of Deceased Members
Bursary Program
Labour Disruption Pay
Labour Disruption Job Action / Plan
Large-Scale Events Policy
Land Acknowledgement, Equity, and Commitment Statement Use
Jump Menu Anchor: Activist Policies

3D - Activist Policies

Employee Relations Committee Representative Appointment and Reappointment
Appointment and Renewal Policy for Health & Safety Representatives and Health, Safety & Wellness Resources
Workplace Representative Appointment and Renewal
Workplace Representative - Mentorship Program
Jump Menu Anchor: Financial Matters Jump Menu Anchor: Budgetary Policies

4. Financial Matters

4A - Budgetary Policies

Budget Review
Budget Offset
District Budget and Planning
Jump Menu Anchor: Donations and Sponsorships Policies

4B - Donations and Sponsorships Policies

Charitable Donations by Members
District / Community Donations
AMAPCEO Sponsorship
Jump Menu Anchor: Expense & Delegation of Authority Policies

4C - Expense & Delegation of Authority Policies

Expense Reimbursement Policy & Procedures
Delegation of Authority
Tendering
Purchasing
Jump Menu Anchor: Reserve & Investment Policies

4D - Reserve & Investment Policies

Consolidated Reserve
Labour Disruption Levy and Reserve
Investment Policy
Jump Menu Anchor: Miscellaneous Financial Policies

4E - Miscellaneous Financial Policies

Investment Policy
Recovery / Repayment of Dues
Jump Menu Anchor: Operational Matters Jump Menu Anchor: Operational Leadership

5. Operational Matters

5A - Operational Leadership

Role of the Chief Operating Officer
Senior Management Team
Jump Menu Anchor: Operational Authorities & Accountabilities

5B - Operational Authorities & Accountabilities

Operational Authorities & Accountabilities
Jump Menu Anchor: Governance & Operations Linkage

5C - Governance & Operations Linkage

Chief Operating Officer Relationships and Interactions
Role of Ombudsperson
Jump Menu Anchor: Appendices

Appendices

Appendix A: Cyclical Review - Governance Policies
Appendix B: Cyclical Review - Financial Policies
Appendix C: Cyclical Review - Operational Policies
Jump Menu Anchor: Policy Statements

Policy Statements

Environmental Policy
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Phone: 1.888.262.7236
Fax: 1.416.340.6461
amapceo@amapceo.on.ca
View AMAPCEO Glossary

We would like to acknowledge Tkaronto, a Mohawk word meaning “the place in the water where the trees are standing.”

The AMAPCEO office is on the traditional unceded territory of Haudenosaunee speaking nations, including the Wendat, Seneca and Mohawk. These nations have been here since time immemorial and were in more recent times joined by the Mississaugas of the Credit.

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