Subsection: 3C - Organizational Policies
Created: April 2021
Last Revised: April 2021
The purpose of the AMAPCEO Bursary Program (ABP) is to provide AMAPCEO members an opportunity for their dependents to access funds to support their post-secondary education or apprenticeship.
In addition, the objectives of the bursary program are to:
engage members more by adding value to their lives;
support access to Canadian publicly funded education and training; and
encourage members to sign a membership form, and potentially become active with AMAPCEO.
This policy gives the AMAPCEO Board of Directors the sole discretion to determine how the ABP will be designed and delivered, including the bursary amounts awarded and future revisions to this policy.
The Board of Directors has authorized the Chief Operating Officer to establish operational processes and procedures, and to direct AMAPCEO staff, to ensure that the ABP is administered fairly and efficiently.
The ABP is an annual and District-based financial award as follows:
Each bursary awarded will be $1000
One bursary winner is selected per District by random draw
Eligibility is based on a member’s work location, not the location of their residence
Each applicant must be:
A dependent, or ward, who is under the age of 25, of an AMAPCEO member “in good standing”, including those under the guardianship of a member in good standing;
A student currently enrolled full-time in any publicly assisted post-secondary educational institution anywhere in Canada, including publicly funded colleges and universities; OR
A full-time apprentice in Ontario who is currently sponsored by an employer and registered with the Ontario College of Trades.
A person can apply for the Bursary every year they are eligible, but they can only win once.
Eligible educational programs and institutions include the following:
A post-secondary program including Certificate, Diploma, Advanced Diploma, Post-Diploma, Undergraduate Degree, Master’s Degree, Post Doctoral Degree, etc.; or
Registration with the College of Trades in Ontario (currently in transition to Ministry of Colleges and Universities) and employed in their respective field as an apprentice.
For clarity, a student enrolled in a private career college is not eligible to apply for or receive the ABP.
The Funding Model
The ABP is financed through the annual Operating Budget and a designated fund within the Operating Reserve when operating surpluses do not cover the full amount of the bursaries to be awarded. The initial value of the fund within the Operating Reserve shall start at $100,000 and will be replenished as per the Consolidated Reserve Policy.
The following describes the essential steps of the application and award process:
Step 1: Entry Submission
The member completes an online entry form on behalf of their dependent(s). One entry per eligible dependent. The entry form requires the following information:
a) confirmation of the dependant’s age,
b) proof of enrolment in an eligible post-secondary educational institution or registration as an apprentice in Ontario and current employer/sponsor, and
c) affirmation that you are a member of AMAPCEO in good standing.
Step 2: Entry Receipt and Validation
AMAPCEO staff receive each entry and conduct the following steps:
a) Ensure entry form is completed correctly,
b) Confirm member status and standing,
c) Confirm educational institution or apprenticeship eligibility,
d) Acknowledge receipt of entry,
e) Inform member if any information is missing or if there are errors, and
f) Upon confirmation, the entry is complete, assign a number to the entry and place it into the appropriate District lottery pool.
Step 3: Award
a) After the entry deadline, AMAPCEO staff carry out a process to randomly draw names of bursary winners.
b) Issuance of the bursary award cheque is completed upon acceptance by each winner
c) All bursary winners will be issued a T4A for income reporting.
Step 4: Communication to Bursary Winners
a) A congratulatory message from AMAPCEO is sent to each bursary winner
b) Each bursary winner is asked to confirm acceptance of the bursary award
c) The names of all bursary award winners are announced in the AMAPCEO newsletter.
Privacy and Protection of Personal Information
All personal information about members and their dependents will be kept confidential and used only to validate entries.
The ABP entry form will request the Member’s consent for AMAPCEO to publish their name, their dependent’s name if they win, and District name to promote the ABP.