Member Conference, Workshop, Convention, or Training Reporting

Purpose

To establish a policy directive and to describe the post-event reporting requirements for all AMAPCEO members or retirees who attend conferences, workshops, conventions or training sessions, that are not hosted/sponsored by AMAPCEO, and have been approved by and paid by AMAPCEO are required to submit to AMAPCEO a post-event summary report.

The required post-event summary reporting form is provided in the ‘Members Only’ section of the AMAPCEO website. The report must be provided within sixty (60) days following the event.

Scope/Applicability

This policy applies to all AMAPCEO affiliated members or retirees. 

Procedures

As soon as possible after the event, and no later than sixty (60) days following its conclusion, the Post-Event Reporting Form available in the members’ only section of the website must be submitted to AMAPCEO.

Where multiple members attend the same event, a single report may be submitted provided:

• All attendees agree
• The names of all attendees are listed

Definitions

Event: Includes seminars, workshops, conferences, training sessions, and conventions. 

References

(2014 ADC Resolution)

• THAT any time AMAPCEO funds are used to pay for someone affiliated with AMAPCEO (members or retirees) to attend a conference, workshop, convention or training session not hosted by AMAPCEO with a registration fee and/or travel costs exceeding $300, a report of the event will be prepared and made available in the 'Members' Only' section of the AMAPCEO website.

(2016 ADC Resolution)

• THAT any time AMAPCEO funds are used to pay for someone affiliated with AMAPCEO (whether Board members, committee members, rank-and file members or retirees) to attend a conference, workshop, convention or training session not hosted by AMAPCEO with a registration fee and/or travel costs exceeding $300, a report of the event will be prepared and made available in the “Members Only” section of the AMAPCEO website. While a word count will not be prescribed (nor a word limit), it’s understood that the intent is that members get a good understanding of the event. If multiple people attend, the names of all attendees will be listed, but only one report will be required.