Alternative Work Arrangements (OPS)
Your time is precious. That’s why AMAPCEO has negotiated strong language in your Collective Agreement to put you in more control of your time. You may consider entering into an agreement with your Employer allowing you to use compressed work weeks, flexible hours, and telecommuting.
These alternative work arrangements can help you avoid commuting during peak times, spend more time with loved ones, tend to dependent care needs, or better balance your work/life commitments.
The ability to collectively negotiate the terms and conditions of your employment, including alternatives to traditional work arrangements, is an important advantage of being a unionized professional.
Your Collective Agreement defines the parameters of such arrangements in Article 47.
An alternative work arrangement (AWA) can be established between your manager and you individually, or as a group of employees in the same unit. The formal agreement must follow one of the standardized templates starting on page 158 of your Collective Agreement.
You and your supervisor can agree for you to work a compressed work week (CWW) schedule. In a CWW, you work additional time each day, which will accumulate to earn you a day off work on a regular cycle.
For example, with a three-week CWW schedule, you would:
- work an extra 31 minutes each day for 14 working days and enjoy the 15th day off.
Or with a four-week CWW schedule, you would:
- work an extra 23 minutes each day for 19 working days and enjoy the 20th day off.
You and your supervisor can agree on a flexible or alternative daily schedule, using the template agreement on page 166 of your Collective Agreement. These alternative start and end times can be consistent across each workday or vary for different days of the week.
You and your supervisor can agree for you to work from an alternate worksite for an agreed-upon number or hours or days per week.
The most typical location for telecommuting is your home.
Other types of alternative work arrangements include job sharing, regular part-time, and pre-retirement part-time. More details on these can be found in your Employer’s “Flex Work Program Guide” on InsideOPS.
1. Consider which alternative work arrangement(s) would work best for you.
2. Review the OPS policies, guidelines, and forms around AWAs before making your request. These documents can be found on the Employer’s InsideOPS intranet. Where there is a conflict between the Employer policy and your Collective Agreement, your Collective Agreement takes precedence.
3. Write a draft of your request (or use our quick and easy form). Consider the Employer’s policies, the operational viability of your request for your work unit, and tailor your request to your supervisor accordingly. Try to anticipate and address any issues or objections you think your supervisor may have.
4. Submit your request to your supervisor in writing. AMAPCEO has a web form you can use to generate a request to your manager.
5. Once your manager has agreed to an alternative work arrangement, a formal agreement with the details will need to be established. Your Employer will typically draft the agreement for you to sign, and it will also need to be formally signed off by AMAPCEO. The agreement must follow one of the standardized templates starting on page 158 of your Collective Agreement.
When considering your AWA request, your supervisor must consider your request and its operational viability in good faith.
- You have the option of approaching your supervisor to informally try and resolve the issue. Explain how you believe your request is operationally viable. Try to address your supervisor’s objections. Be persistent. You may wish to ask for help from an AMAPCEO Workplace Representative with this.
- If your request is still denied, request this denial and rationale in writing from your supervisor.
- If you believe your supervisor’s denial is not reasonable, you have the option of working with a Workplace Representative to:
- request to file a formal dispute (a grievance); and/or
- ask the AMAPCEO-Ministry Employee Relations Committee to discuss your denial.
Please contact an AMAPCEO Workplace Representative in your District. They do not have to be in your Ministry.
Workplace Representatives are trained union members who have volunteered to confidentially assist members like you in the workplace. They should be your first point of contact in seeking information and representation with an issue at work.
Your Workplace Representative may ask you to use the union’s secure web-based system, RADAR, to provide details about your situation. RADAR will help you and your Workplace Representative keep track of things without the privacy concerns that could come from using the Employer’s email system.